Distributing training to individual users allows managers to assign specific content to a single trainee. This is useful for personalised training needs or when only one user needs access to a particular module or event.
If you need to assign training to multiple users at once, see Distribution - Multiple Users in Bulk
Before You Start
Notifications
Ensure notifications are configured under Settings → Notifications.
If notifications are not set up, users will not receive any communication when training is assigned to them.
Important: Training will still be distributed without notifications, but users will not be informed.
Where this happens?
Individual training distribution is managed directly from the User's profile.
Distributing Training to an Individual User
Please follow the steps below (click to expand).
Step 1: Locate the user
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Select Users from the Manager dashboard.
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Use the search feature to find the required user and select the user's name to open their profile.
Step 2: Open Training Distribution
- Scroll to the bottom of the user profile page.
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Select Distribute training to [User Name].
Step 3: Choose Training Content
By default, All available training is selected.
You can change this using the Which training? dropdown.
Option 1: All Available Training
Assigns all training items that are available in the system.
Option 2: Specific Available Training
- Select Specific available training
- Search for and select one or more individual modules or events.
Option 3: Available Training by Tag
- Select Available training tagged with.
- Enter one or more existing tags.
- Matching content will be auto-selected.
Tip: This is useful for bundled or grouped learning content.
Step 4: Set Due Dates and Expiry Dates
You can apply a Due by or Expiry Date to all selected training or set dates individually per training item.
Step 5: Confirm Distribution
Review the summary and select Distribute training now to confirm.
Duplicate Training Warning
If the user already received some of the selected training:
- Spark automatically excludes previously issued items.
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To reissue training, uncheck Exclude already issued training.